• Billing & Invoice Audit: Verify and reconcile incoming invoices against purchase orders and delivery notes (Factura vs. Albarán).

• Discrepancy Management: Identify and flag discrepancies in price or stock quantities. Coordinate with suppliers and internal teams to resolve issues within established deadlines.

• Return & Credit Note Tracking: Manage the end-to-end process for returns to suppliers, ensuring all credit notes (abonos) are requested, received, and correctly registered.

• Iberia Back-Office Support: Provide administrative support for both Spanish and Portuguese operations, ensuring centralized control from the Barcelona office.

• WMS Data Management: Maintain and update the Warehouse Management System (Geststocks) to ensure stock integrity and accurate records of entries/exits.

• Inventory Control: Support the team in monitoring stock levels, expiration dates, and warehouse incidents.

• Experience: 2–3 years in back-office, logistics, or accounting-focused administrative roles.

• Office Suite: Advanced Excel skills are mandatory to handle high volumes of data.

• Automation Tools: Familiarity with automation tools (e.g., Zapier, Power Automate, or similar) and a proactive interest in using AI/technology to streamline repetitive tasks.

• ERP Systems: Proven experience working with ERPs, with a strong preference for A3ERP.

• Languages: Native/Fluent in Spanish. Professional level of English. Portuguese is a significant plus given our centralized Iberia model.

• Mindset: Highly analytical, methodical, and capable of working independently under tight deadlines.

• Availability to travel to the warehouse periodically. Drive license needed.

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